Summary
A complete overview of the Reports section in KnowledgeCity LMS, including the Reports, Report Generation, and New Report Template. This guide explains how to access and navigate the reporting features to generate, manage, and download reports.
Introduction
The Reports section in KnowledgeCity LMS provides administrators with powerful tools to analyze user activity, course progress, training hours, and much more. Whether admins need to track learner engagement, monitor course completions, or audit license usage, the reporting feature consolidates all your data into actionable insights. Reports can be generated on-demand or saved as templates for repeated use. This overview covers the three main tabs and how to navigate them effectively. For detailed instructions on specific report types, refer to the related articles section at the end of this guide.
Steps to Follow
Accessing the Reports Section
Follow the steps below to access the Reports section:
Log in to your KnowledgeCity LMS as an Administrator.
Locate Reports in the left-side panel of the LMS interface.
Click Reports to open the main page.
The Reports page opens with three tabs: Reports, Report Generation, and New Report Template.
Reports Tab
The Reports tab displays a list of all reports that have been generated from various pages and features across the LMS. This is your central location to view, download, and manage previously generated reports.
Search for report: Quickly locate a specific report by name using the search field.
All reports filter: Filter the list to show all reports or specific categories.
Report list columns: Displays Name, Rows, Created, Finished, and Status for each report.
Report name: Opens the report details page to view real-time data, search/filter results, and download the report.
Download icon: Export the report file to your computer.
Delete icon: Remove the report from the reports list.
Report Generation Tab
The Report Generation tab displays a tile view of all predefined and custom report templates available in your KnowledgeCity LMS. Each tile provides a quick way to generate a report without reconfiguring filters each time.
Tile view: Each report template appears as a card with name and description.
Run report: Click to generate the report immediately with predefined configurations.
Edit: Click the template name to modify the template settings/ configurations.
Delete: Remove custom template.
New Report Template Tab
The New Report Template tab allows you to create custom report templates based on your specific needs. You can select from different report types, configure filters, choose columns, and save the template for repeated use.
Report type: Select from predefined report types (Training Hours, Progress Courses, etc.)
Template name: Enter a unique name for your custom template.
Template language: Select the language for the report output.
Description: Provide a description (up to 500 characters) to help identify the report's purpose.
Title style: Format the report title using bold, italic, underline, font size, and alignment options.
Include portal logo: Toggle to add your portal logo to the report output.
Rows adjustment: Select which data columns to include in the report from the available fields.
Add column: Add additional columns from the available field list.
Save template: Save your configuration as a reusable template.
Conclusion
You have successfully navigated the Reports section in KnowledgeCity LMS. The three tabs Reports, Report Generation, and New Report Template provide a complete workflow for generating, managing, and customizing reports. Whether you need a one-time data export or a reusable template for regular reporting, this section centralizes all your reporting needs.