Summary
This guide explains how to access, create, and customize the Courses Statistics Report, including template configuration, generation options, and practical use cases for analyzing course performance based on attendance counts and total training time.
Introduction
The Courses Statistics Report outputs a list of courses included in selected course lists and shows the number of attendances for each course during the selected date range. For lesson and external courses, attendance counts the number of started cycles. For class-type courses, attendance counts the number of people who attended any event. Whether you need to measure course popularity, track engagement, or analyze training effectiveness, this report delivers the data you need. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom Courses Statistics Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default Courses Statistics template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select Courses statistics.
When you select Courses Statistics as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., "Q1 Course Performance Report") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Course ID: Unique identifier for the course in the LMS.
Course Name: Official name of the course.
Number of attends: Number of attendances for the course. For lesson/external courses, this counts started cycles. For class-type courses, this counts people who attended any event.
Total: Runtime multiplied by the number of attends (total training time).
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the Courses Statistics Report
Navigate to Reports > Report Generation.
Locate your newly created Courses Statistics report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Group | Select which user group to include or All groups |
Time Zone | Choose the time zone for date calculations |
Date start / Date end | Set the reporting period for course activity |
Select a course list | Choose specific course list(s) to include in the report |
Individually assigned courses | Toggle to include courses assigned individually to users |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Measure course popularity: Generate a report for a specific date range to see which courses have the highest number of attendances. Use this to identify popular training content and allocate resources accordingly.
Analyze training engagement by group: Select a specific group and course list to see attendance metrics for that department or team. This helps measure training adoption across different parts of your organization.
Calculate total training time: Use the Total column (Runtime × Number of attends) to understand the overall training time invested in each course during the selected period.
Conclusion
You have successfully learned how to generate and customize the Courses Statistics Report. This report provides valuable insights into course performance by showing attendance counts and total training time for each course within selected course lists. By creating custom templates with the fields that matter most, you can efficiently analyze course popularity, track training engagement, and measure training effectiveness across your organization.