Summary
This guide explains how to access, create, and customize the All Courses Details Report, including template configuration, generation options, and practical use cases for exporting comprehensive course information from the LMS.
Introduction
The All Courses Details Report provides comprehensive details of all courses in the LMS. The report can be filtered by course type (All, Lessons, Classes), language, and specific courses. Whether you need to export course metadata for offline review, audit course content, or analyze course offerings, this report delivers the data you need. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom All Courses Details Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default All Courses Details template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select All Courses Details Report.
When you select All Courses Details as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., “Course Catalog Export") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Course ID: Unique identifier for the course within the LMS.
Course Name: Official title or name of the course.
Tagline: Short descriptive tagline for the course.
Language: Course language found in the Course Details page.
Description: Detailed description of the course content.
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the All Courses Details Report
Navigate to Reports > Report Generation.
Locate your newly created All Courses Details report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Course type | Select All, Lessons, or Classes to filter by course type |
Language | Select the course language to filter by |
Select a course | Choose specific course(s) to include in the report |
All Courses | Toggle to include all courses in the report (when selected, no specific course selection needed) |
Include archived courses | Toggle to include courses no longer active |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Export complete course catalog: Generate a report for All course types and All Courses to export comprehensive information about every course in your LMS. Use this for offline catalog reviews or training material audits.
Filter by course type for analysis: Select Lessons or Classes to focus only on specific course types. This helps analyze different training formats separately.
Review course descriptions: Export course descriptions for quality assurance or to identify courses that need updated content. Use the Description column to review and edit course metadata.
Conclusion
You have successfully learned how to generate and customize the All Courses Details Report. This report provides comprehensive information about all courses in your LMS, including course IDs, names, taglines, languages, and descriptions. By creating custom templates with the fields that matter most, you can efficiently export course metadata, audit course content, and analyze your course catalog.