Summary
This guide explains how to access, create, and customize the Events and Instructors Report, including template configuration, generation options, and practical use cases for tracking instructor-led classes and event attendance filtered by course and instructor.
Introduction
The Events and Instructors Report provides details of events for course type classes by each attendee, filtered by instructor. The report can be filtered by specific course(s) and specific instructor(s). Whether you need to track attendance for specific instructors, monitor event participation, or analyze registration status across courses, this report delivers the data you need. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom Events and Instructors Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default Events and Instructors template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select Events and Instructors Report.
When you select Events and Instructors as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., "Code of Conduct Event Report") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Course ID: Unique identifier for the course in the LMS.
Course Name: Official name of the course.
First Name: The user's first name.
Last Name: The user's last name.
Employee ID: Unique employee identification number, if configured.
National Id: User's national identification number.
Event Date: Scheduled date of the instructor-led event.
Event Time: Scheduled start time of the event.
Event End Date: Date and time when the class event ends.
Access Request Date: Date when the user requested access to the class.
Request Approver Email: Email of the approver for the request (regardless of whether it is pending, approved, or rejected).
Event Instructor: Full name of the instructor for the event.
User Registration Status: Current registration status (pending / approved / rejected).
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the Events and Instructors Report
Navigate to Reports > Report Generation.
Locate your newly created Events and Instructors report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Time Zone | Choose the time zone for date calculations |
Include archived courses | Toggle to include courses no longer active |
Courses | Select All Courses or specific course to report on |
Instructor | Select All Instructors or a specific instructor of a course |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Track attendance by instructor: Select a specific instructor to see all events they have taught and which users attended. Use this to measure instructor effectiveness or track teaching workload.
Monitor event registration status: Review the User Registration Status column to identify users who are pending, approved, or rejected for class events. This helps manage waitlists and capacity limits.
Audit instructor-led training: Generate a report for All Courses and All Instructors to get a complete picture of all instructor-led training events, attendance, and registration status across your organization.
Conclusion
You have successfully learned how to generate and customize the Events and Instructors Report. This report provides detailed information about instructor-led class events, including attendee details, event schedules, and registration status, with the ability to filter by specific instructors. By creating custom templates with the fields that matter most, you can efficiently track instructor-led training, monitor attendance, and manage event registrations.