Summary
This guide explains how to access, create, and customize the Course List Status Report, including template configuration, generation options, and practical use cases for tracking student progress across individual courses within a selected course list.
Introduction
The Course List Status Report displays the course status for each student from a selected course list. Each course name and its status are displayed in adjacent columns, along with the overall course list status. This report is particularly useful for organizations that need to track completion progress across a defined set of courses, such as certification programs or mandatory training bundles. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom Course List Status Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default Course List Status template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select Course list status report.
When you select Course List Status as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., "Compliance Course List Status") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Assignment date: The date when the course, course list, or learning path was assigned or reassigned.
Original assignment date: The date when the course, course list, or learning path was originally tied to the user.
Group: The user group(s) the user belongs to.
User Name: The user's unique login identifier.
Date of Birth: The user's birth date.
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the Course List Status Report
Navigate to Reports > Report Generation.
Locate your newly created Course List Status report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Group | Select which user group to include or All groups |
Courses list | Select the specific course list |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Track certification program completion: Select a course list that represents a certification program. The report shows each learner's progress across all required courses, helping you identify who is ready for certification and who needs additional support.
Monitor mandatory training bundles: For compliance training, select the relevant course list to see which employees have completed all required courses and which are still in progress.
Conclusion
You have successfully learned how to generate and customize the Course List Status Report. This report provides a comprehensive view of student progress across all courses within a selected course list, with each course displayed in its own column. By creating custom templates with the fields that matter most, you can efficiently track certification programs and mandatory training bundles.