Summary
This guide explains how to access, create, and customize the Course Feedback Questionnaire Report, including template configuration, generation options, and practical use cases for exporting all answers left by students on a selected questionnaire.
Introduction
The Course Feedback Questionnaire Report displays all answers left by students on a selected questionnaire. Each question from the questionnaire appears as a separate column in the report, showing individual user responses. Whether you need to export comprehensive feedback data, analyze response patterns across multiple questions, or track feedback submission trends, this report delivers the data you need. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom Course Feedback Questionnaire Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default Course Feedback Questionnaire template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select Course Feedback Questionnaire.
When you select Course Feedback Questionnaire as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., "Q1 Course Feedback Export") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Username: The user's unique login identifier.
First Name: The user's first name.
Last Name: The user's last name.
Date of Birth: The user's birth date.
Course ID: Unique identifier for the course in the LMS.
Course Name: Official name of the course.
Questions: Each question from the questionnaire appears as a separate column showing the user's response.
Date: Date when the user submitted their feedback response.
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the Course Feedback Questionnaire Report
Navigate to Reports > Report Generation.
Locate your newly created Course Feedback Questionnaire report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Questionnaire | Select the questionnaire to report on (mandatory field) |
Language | Select the preferred language for report output |
Time Zone | Choose the time zone for date calculations |
Date start / Date end | Set the reporting period for feedback submission dates |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Export comprehensive feedback data: Generate a report for a specific questionnaire to export all student responses across all questions. Use this for offline analysis or sharing with stakeholders.
Analyze response patterns by question: Review each question column to identify trends in how learners responded to specific feedback items. This helps pinpoint strengths and areas for improvement.
Track feedback submission trends: Use the Date range filter to analyze when feedback was submitted. This helps measure response rates after course launches or training events.
Conclusion
You have successfully learned how to generate and customize the Course Feedback Questionnaire Report. This report provides comprehensive export of all student responses to a selected questionnaire, with each question appearing as a separate column. By creating custom templates with the fields that matter most, you can efficiently export feedback data, analyze response patterns, and track submission trends across your organization.