Summary
This guide explains how to access, create, and customize the Progress Courses Report, including template configuration, generation options, and practical use cases for monitoring active course progress.
Introduction
The Progress Courses Report of KnowledgeCity LMS shows all courses that selected users were in progress during a selected date range. This includes courses that were started before the date range and completed after it, giving you a complete picture of active learning. Whether you need to monitor ongoing training initiatives, track course start activity, or identify learners who are actively engaged, this report delivers the data you need. For a complete overview of the Reports section, refer to Reports: An Overview of the Reports Section in LMS.
Steps to Follow
How to Create a Custom Progress Courses Report Template
The Report Generation tab contains predefined templates that come with your KnowledgeCity LMS, along with any custom templates you have previously created. If the default Progress Courses template meets your needs, you can run it directly. To create a new custom template with specific fields and settings, follow the steps below.
Navigate to Reports > New Report Template.
From the Report type dropdown, select Progress Courses.
When you select Progress Courses as the report type, the system automatically populates default fields, along with default template name, language, description, and title style, all of which you can customize to suit your needs.
Configure your template:
Field | Description |
|---|---|
Template name | Specify a unique name (e.g., "Q1 Progress Courses by Department") |
Template language | Select the preferred language for report output |
Description | Provide a brief description (up to 500 characters) to clarify the report's purpose |
Title style | Format the report title using bold, italic, underline, font size, alignment, and title text and background color options |
Include portal logo | Toggle to add your portal logo to the report output |
Default Fields in This Report
Group: The user group(s) the user belongs to.
User Name: The user's unique login identifier.
Date of Birth: The user's birth date.
Course ID: Unique identifier for the course in the LMS.
Course Name: Official name of the course.
Begin: Date when the user started the course.
Begin time: Time when the user began the course session.
You can modify these defaults or add additional fields to tailor the report to your requirements. For detailed descriptions of all available fields, refer to Report Fields: A Complete Reference Guide for All Reports.
Customize columns using the rows adjustment section:
Click Add column to include additional fields.
Drag and drop columns to reorder if required.
Click the Edit button on any column to format, style, or add conditional rules.
Click the Delete button to remove columns.
For detailed instructions on managing columns, refer to Report Templates: How to Manage Columns with Rows Adjustment and Formatting.
Click Save template.
How to Generate the Progress Courses Report
Navigate to Reports > Report Generation.
Locate your newly created Progress Courses report template.
Click Run report.
The Run report button opens a configuration window where you can set the following parameters before generating the report:
Option | Description |
|---|---|
Group | Select which user group to include or All groups |
Time Zone | Choose the time zone for date calculations |
Date start / Date end | Set the reporting period |
Include Passed courses | Toggle to include courses that users have already passed |
Include archived courses | Toggle to include courses no longer active |
Click Create and proceed to the Reports tab, locate your report on the top of the list and click the Download button to export.
Example Use Cases
Monitor active training initiatives: Generate a report for a specific group and date range to see which courses learners are currently working on. Use this to identify high-engagement courses or spot learners who may need additional support.
Track course start activity: Filter by a specific date range to see when users began courses. This helps measure the effectiveness of new training assignments or course launches.
Review progress before deadlines: Before a training deadline, run the report to see which courses are still in progress and which learners have not yet started, allowing for targeted follow-up.
Conclusion
You have successfully learned how to generate and customize the Progress Courses Report. This report provides valuable insights into active course engagement by tracking which courses learners are currently working on. By creating custom templates with the fields that matter most, you can efficiently monitor training progress and identify courses with high participation.